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Finding Items or other Assets Using Filters

Updated Jun 11, 2021

You may use the Create Filter selectors to limit a list of assets (items, resources, or assessments) according to the asset metadata. You may use multiple filters, and add or remove them as needed.

Note: If your assets have tags applied to them, you may filter an asset list based only on tags created for that asset type. For example, you may filter an item list based on tags created for items.

To view a video on this topic, refer to Training Videos.

Create a Filter

Click in the Create Filter field and choose a property or tag on which to filter.

For example, if filtering an item list, choose Interaction Type if you want to find items of a certain interaction type.

Note: The Create Filter on the Resources page is for filtering resources. Some properties may only apply to passages (e.g., Flesch Kincaid, Word Count, etc.) Some properties are associated with the item in which a Resource is used a context. These are:

  • Item: Alignment (Standard)
  • Item: Bloom's Taxonomy
  • Item: Created
  • Item: Difficulty
  • Item: Grade Level
  • Item: Interaction Type
  • Item: Keyword
  • Item: Subject
  • Item: Language

Select an Operator

Select an operator from the drop-down menu.

  • Is (item has only the value(s) you specify)
  • Is Not (item does not have the value(s) you specify)
  • Set (item has a value for the filter)
  • Not Set (item has no value for the filter)
  • In (item contains any of the whole value(s) you specify)
  • Not In (item does not contain any of the whole value(s) you specify) 

Choose or Enter a Value

Choose or enter a value for the filter. For example, choose Extended Text to find all the extended text items. (Whether you choose a value or enter it depends on the filter type you selected.)

Select additional values if needed.

Notes about Values

  • And/Or - Be aware that the filter applies all the values you specify. Use the "in" operator if you want to find assets having any of the values (an "or" condition), rather than all (an "and" condition).
  • Case-sensitivity - When filtering on tags whose values are text-entry strings, you must match the case (capital or lowercase) of the text.
  • Wildcard - When filtering on tags or properties whose values are text-entry strings, you may use * as a "wildcard." For example: Enter " Bird* " to find tags whose value is anything starting with "Bird" such as "Birding" or "Birdhouse."
  • Titles of Graphics - When filtering on titles of resources, only whole parts of text are discovered. This includes the file extension for media files. If you are searching, for example, on a resource titled "The Pink Pig.JPG," filtering on "Title" for a value of "Pig" will yield no results, but "Pig.JPG" will find this file.

Create Additional Filters

To create another filter, click the Create Filter field and repeat the steps above. Items that satisfy ALL the filters will be listed.

For example, these two filters find items that are Extended Text and have the word “boy” in the text somewhere:

Clear Filter Values

Clear Filter Values

To clear values, click the x.

Clear Filter Type

Clear Filter Type

To clear an entire filter, click the x at the filter type level.

Clear All Filters and Search

To clear all filters as well as any search criteria, click the x located in the bar a the top of the asset list.

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