Certica Products

Importing Items


If your team has items outside of ItemLogic, you may import major portions of simple items via a CSV file. (Simple items are those with text-based stems and text-based responses.) Once you create a CSV file containing the item information and necessary metadata/properties, you can import the CSV file into a particular item bank. Each row of the CSV file creates a new item and commits it to the bank into which it was imported. Its status is set to "In Development" and its "Author" becomes the user who imported the file. 

Formatting the CSV File

Before importing a CSV file, the file must be in the required format. The column headers in the CSV file contain required and optional information for creating the item (e.g., vendor ID (required), item type (required), subject (optional), etc.). 

  • One column header (and only one) must be ItemVendorID, which identifies the item you want to create. (Refer to Finding Items for more information on item identifiers.)
  • One column header (and only one) must be ItemType, which identifies the type of item being created. 
  • Other column headers are for optional item metadata/properties or custom tags.
  • Each row of the file indicates a single item to be created.

The table below outlines which column headers/properties you may include in the file, as well as the values supported for each property.

Important: All values (including column titles) are case-sensitive.

Column Header Title Item Property Multivalue property? Allowed Values
ItemLogic Vendor ID

(for identifying an item to edit via Vendor ID)

No Any set of characters representing an existing item's Vendor ID.
Example: i-4-1-2
Interaction Type No 4-letter code representing an interaction type. See "Interaction Types" (below) for a list of codes.
Example: SRSP
Stem Stem prompt of the item No Plain text
Where did the puppy go?
Item Responses
for Selected Response items only (SRSP)
No Plain text
Answer Correct answer(s) to item
for Selected Response and Extended Text items only (SRSP and TEXT)
No Letter or group of letters corresponding to the correct answer choice(s).
Or, if the item you are importing is an Extended Response type (ie. code TEXT for ItemType), you may enter a number in the "Answer" column in order to specify a Max Score.
Example (to set the Max Score to 4 for an Extended Response item) :
Rationales for item responses
for Selected Response items only (SRSP)
No Plain text
Student did not understand article
For translation items only: the Item ID, GUID, or VendorID of the associated primary item

Note: Include only ONE of these column titles, depending on whether you want to provide the Item ID, GUID, or Vendor ID.

See Managing Item Translations for additional information.
No Any set of characters representing an existing item's Item ID, GUID, or Vendor ID.
Example: i-4-1-2
Subject ItemLogic Subject Yes MATH, ELA, SS, HIST
GradeLow Lowest grade level applicable or single grade applicable

Note: All grades between GradeLow and GradeHigh will be added if they are not equal.
No PK, K, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12
(Must be lower than GradeHigh if GradeHigh is included.)
GradeHigh Highest grade level applicable or single grade applicable

Note: All grades between GradeLow and GradeHigh will be added if they are not equal.
No PK, K, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12
(Must be higher than GradeLow if GradeLow is included.)
DepthOfKnowledge ItemLogic DOK No 1, 2, 3, 4

(Recall, Skill/Concept, Strategic Thinking, Extended Thinking)
BloomsTaxonomy ItemLogic Bloom’s Taxonomy No
1, 2, 3, 4, 5, 6

(Remembering, Understanding, Applying, Analyzing, Evaluating, Creating)
Calculator Type of calculator available when taking online test No Ba, Sc, Ex
(Basic, Scientific, Basic Extended)
Tools Tools available when taking online test  Yes PR, CM, RU
(Protractor, Compass, Ruler)
Passage Item Context Yes Any valid ItemLogic Resource ID of a passage (or other resource).
Language Language of item content No Two-character abbreviation such as:
(English, Spanish)

Refer to Valid Language and Locale Codes for a complete list.
Locale Locale associated with the Language No Two-character abbreviation (corresponding to the Language) such as:
(United States, Mexico)

Refer to Valid Language and Locale Codes for a complete list of Locale codes and the languages to which they correspond. If you specify a Locale, you must also specify a corresponding Language.
(May be used if AltItemGUID or AltItemVendorID are not present in the file.)
Alternates Yes Any valid Item ID of an existing item.
Example: 36026
Example: 36026,342,521
Note: If multiple versions of an item exist, the latest version is added as the Alternate. 
(May be used if AltItemID or AltItemGUID are not present in the file.)
Alternates Yes Any valid Item Vendor ID of an existing item.
Example: i-2343
Example: i-2343,i-9856,ia-2225
Note: If multiple versions of an item exist, the latest version is added as the Alternate.
tag:difficulty Custom tag called "Difficulty" No 1,2,3,4
tag:topic Custom tag called "Topic" Yes Text that is a valid "Topic"
tag:a-part Custom tag called "A Part" No Any set of characters representing a valid "A Part" 
tag:b-part Custom tag called "B Part" No Any set of characters representing a valid "B Part"
tag:master-number Custom tag called "Master Number" No Any set of characters representing a valid "Master Number"
tag:[API Search Key]
The API Search Key is associated with a tag. It is visible when editing a tag. (From choose a workspace, click the Tags panel and click on a tag. See Creating Custom Tags for details). The API Search Key is modeled after the title of the tag. Example:
A tag called “Resource Grade Level” has the API Search Key resource-grade-level)
Example: tag:resource-grade-level
Any custom tag for items Depends on definition in ItemLogic Depends on definition in ItemLogic. May be:
  • specific values
  • any text (e.g., ScoringRule2)
  • any number (e.g., 234.2)
  • any date (e.g., 2019-09-18)


Interaction Types

Refer to the table below for interaction type codes to use when specifying "ItemType" in the CSV file. 

Interaction Type Code
Selected Response (Multiple Choice/Choice Multiple) SRSP
Selected Response Matrix MTRX
Extended Text TEXT
Inline Text ITXT
HotText HTXT
Order ORDR
Grid Response GRID
Slider SLDR
Associate ASOC
Matching MTCH
Gap Match GMTC
Graphic: Hotspot GFXH
Graphic Associate GFXA
Graphic Gap Match GFXM
Text Graphic Gap Match GFXT
Graphic: Select Point (Graphic Coordinate) GFXX
Graphic: Position Object GFXP
Graphic Order GFXO
Graphing: Cartesian Graph GFCT
Graphing: Bar Graph GFBR
Graphing: Line Graph GFLN
Graphing: Line Plot GFLP
Graphing: Number Line (Plot) GFNL
Graphing: Number Line (Placement) GFNP

Note: If you need to remove data while editing the CSV file in Excel, right-click on the selection and choose Delete; otherwise, empty data may be detected when imported. 

Removing Property Values

To remove existing property metadata from an item, include the property in the CSV file and set the value to null.

Ignoring Properties

If you leave a cell empty, the system skips that value.

Indicating Multivalue Properties

Some properties can accept multiple values. To indicate multiple values for a single property (other than "Answer") a column must be repeated within the file so that the values are accumulated. For example, the following CSV file contents would give item 54 the Alternate Items whose Vendor IDs are 48 and 222:

Sample CSV File

The following image shows a sample of a CSV file appropriately formatted and opened in Excel (click to see it larger):

Importing the CSV File

Prior to importing items from a CSV file:

  • Verify that the contents of the CSV file satisfy the criteria outlined in the section above titled, “Formatting the CSV File.”
  • If you know an import was started, make sure you get an email indicating that it was processed before beginning another import.

When you are ready to import:

  1. Navigate to the Items panel for the Item Bank in which you want to create new items.
  2. From the Actions menu, choose Advanced > Import Items.
  3. The "Import New Items" dialog appears. 

Drag the CSV file from its location in the File Explorer or your desktop to the blue space provided, or click on the blue space and select your file from its location.

Once you see the filename in the dialog, click Import.

You see a message indicating that the file is under review. It will be imported if no major problems are discovered.

Confirming the Import

After you click Import, the system reviews the file for any errors. If the file cannot be imported for any reason, you receive an email from ItemLogic explaining what needs to be fixed, and nothing is imported.

If no initial file problems are discovered, the system imports as much of the file as possible. If errors are encountered during the import process, the process terminates and ItemLogic sends you an email indicating that the process failed. The email includes the row at which the import failed and the reason for failure. If no errors are discovered during the import process, you receive an email indicating that the import finished.

Valid Language and Locale Codes

If you are importing language/locale information, enter the codes below for the corresponding language/locale.

Language Corresponding Locale Code Language/Locale
en au English-Australia
en bz English-Belize
en ca English-Canada
en cb English-Caribbean
en gb English-Great Britain
en en English-India
en ie English-Ireland
en jm English-Jamaica
en nz English-New Zealand
en ph English-Philippines
en za English-Southern Africa
en tt English-Trinidad
en us English-United States
fr be French-Belgium
fr ca French-Canada
fr fr French-France
fr lu French-Luxemburg
fr ch French-Switzerland
de at German-Austria
de de German-Germany
de li German-Liechtenstein
de lu German-Luxembourg
de ch German-Switzerland
pt br Portuguese-Brazil
pt pt Portuguese-Portugal
es ar Spanish-Argentina
es bo Spanish-Bolivia
es cl Spanish-Chile
es co Spanish-Columbia
es cr Spanish-Costa Rica
es do Spanish-Dominican Republic
es ec Spanish-Ecuador
es sv Spanish-El Salvador
es gt Spanish-Guatemala
es hn Spanish-Honduras
es mx Spanish-Mexico
es ni Spanish-Nicaragua
es pa Spanish-Panama
es py Spanish-Paraguay
es pe Spanish-Peru
es pr Spanish-Puerto Rico
es es Spanish-Spain (Traditional)
es uy Spanish-Uruguay
es ve Spanish-Venezuela
zh cn Chinese-China
zh hk Chinese-Hong Kong SAR
zh mo Chinese-Macau SAR
zh sg Chinese-Singapore
zh tw Chinese-Taiwan
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